Test any material or content that was recently changed or edited, to ensure that no mistakes, technical issues, or misspellings will occur.Have the host, co-hosts, and panelists all test their internet connections.Review the roles of the host, co-hosts, panelists.Be sure that “Enable Practice Session” is enabled so that the host, co-hosts and panelists can join the webinar and review any material prior to the webinar start.Have the host start the webinar 30 minutes before the event’s actual start time.
Schedule a “practice” session or run-through of the webinar, including all presenter content, such as PowerPoints or videos.These are the bare minimum speeds required for a lag-free webinar Encourage your panelists or presenters to test their internet speeds and confirm that they have a minimum of 50 Mbps download speeds and at least 5 Mbps upload speeds.Send out an email to your attendees to confirm their attendance as well as any information they need.Update your Zoom program or app to ensure you have the most up-to-date version.
Create and add Q/A questions if you are using this feature in your webinar. Review all content, presentation materials, run-of-show, and branding. Finalize your host, co-host, panelists, and begin creating an attendee list (unless your webinar is open to the public). Finalize your date, time, title, description of the event. Review your webinar settings, your Zoom account settings, and enable the meeting functions that you would like to utilize. Test the internet speeds of your host, co-hosts, and panelists to ensure the best experience possible. Begin thinking about design, layout, and branding. Determine if the event will be local, or will have people from different areas and countries. Get the correct size license for your webinar, depending on the expected attendee amount. Decide whether you want registration for your webinar or not, and what that will look like. Contact and meet with your panelists to discuss structure, content, and run-of-show. Begin scheduling and organizing your webinar. Assign your webinar roles, such as host, co-host, and panelists. Assemble your team who will help you during the webinar. Confirm the date, time, title, and a basic description of your event. Do you want to create a webinar but don’t know where to begin? If you are thinking about or getting ready to host a Zoom webinar, use the timeline and information below to help you get organized and create the best experience for your panelists, your co-hosts, and your attendees.
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